Planning the Needs of Other Organizations
Human Resource Information Systems (HRIS) are databases used for keeping track of essential personnel data within organizations. They can be designed and customized to fit the needs of various companies in many different industries (Tatum, 2011). The primary purpose of an HRIS is to make the management of employees more efficient. The HRIS System can be used to identify and track job applicants and maintain status on current employees. All stages of an employee’s life cycle from initial hire to retirement can be automated and tracked within an HRIS System (Tatum, 2011). One of the best features of an HRIS System is how easily it can be customized. It can be expanded by adding additional …show more content…
First they should have conducted a thorough needs analysis. Although a needs analysis is important throughout the entire life cycle of a project, it is extremely important in the early phases of a project such as the planning and analysis stages (Dr. Golabek, WK 3, Lecture Notes). Another method they should have employed was a gap analysis which is comparing the present function of the system with the desired future function of the system. A gap analysis will identify which important needs are not being met with the current system. A gap analysis is accomplished by asking the “Big 3” questions: Where are we now? here are we going? And how are we getting there? (Kavanagh & Thite, 2009, pp. 94-95) These questions need to be asked over and over again throughout the entire life cycle of the development of the system.
The role of the HR professional during these processes is to determine if the function of the HRIS system actually meets the organizational needs not only in the present, but also throughout the growth of the organization. HR professionals will also have to stay abreast of any updates, changes or new technology to maintain their market competitiveness (Kavanagh & Thite, 2009, pp. 114-115). The HR professional is and will always be the backbone of an organization even though that role is changing and becoming