The Decision to implement a new information system RE: Decision to Implement A New Information System I have been made aware that the business is looking to invest in a new information system for the handling of stock and other management activities. I would like to bring to your attention the fact that I am concerned about this new decision that management has made to implement this new system without through consultation with other managers and staff. I would like to stress that extreme caution should be made whilst considering to implement this new IS after the four million pound loss that was made during the implementation of the old IS few years back which led to the demise of the once very profitable craven comics. I would like …show more content…

I recommend that the ‘prototyping’ method is used in the implementation process of the information system. We could submit a systems specification to the IT department and develop the application in-house. This will enable our IT team to work closely with everyone in the business to design a system from the ground up to meet our needs to the fullest. This method will enable staff and management to monitor the project at every stage and make key changes and decisions if the project is not working. A small working model could be developed and will invariably evolve after discussions with the staff and mangers alike whowill be using the system. This way the system will mould itself to what the business requires and the way the business works. The performance of the system could be closely monitored; is the system fast enough? What’s the user support like? How much is it costing? Is it integrating itself correctly? and so on. If satisfactory results are not being achieved then there is time available to make changes and modifications. Training time and costs will also be reduced as staff will be growing and learning as the system grows. Once the system is complete then staff should be comfortable and should fully understand the operation of the system. The prototyping method will allow Craven Comics to have full control. Project Schedule and budget The business needs to have a project schedule and budget. This is