Report on Job Analysis

3572 words 15 pages
| REPORT: JOB ANALYSIS | | CIPD DIPLOMA IN HR PRACTICECIPD NO 2317474X3CJA CONTRIBUTING TO THE PROCESS OF JOB ANALYSIS WORD COUNT 1529MARIA DUYA16TH OCTOBER 2012 |

CONTENTS PAGE

Principles and Purpose of Job Analysis 2
Compare and Contrast 3 methods of Job Analysis 2 - 3
Contribute to the Process of Job Analysis 4-6
References 7
Appendix 1 Estates and Facilities Organisation Structure 8
Appendix 2 Business Service Organisation Structure 9
Appendix 3 Department Objectives 10
Appendix 4 Interview Questionnaire 11-17
Appendix 5 Diary Logs 18-23
Appendix 6 Job Profile 24-25

1.1 Principles and Purpose of Job Analysis
The principles of job analysis involves a
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Moreover, it demonstrated that the incumbent had a structured work pattern, allocating specific time to a particular work activity in order to priorities workload. In addition, it revealed that the incumbent uses a variety of tools in her every day work activities, i.e. hr.net, emails, Google calendar and excel. All these essential tools were not a requirement in the existing job profile.
The findings from the interview questionnaire (Appendix 4) suggest that the incumbent had a clear understanding of what was required in the job. In fact the incumbent was quite confident with work load and does not generally have tight deadlines, efficiently maintaining all work activities. The post holder also states that the job was individual and had freedom to plan daily task with the line manager monitoring the work. The interview helped reveal a responsibility that was on the job profile list but had not been enacted by the post holder. It also revealed that the incumbent performed more work tasks in Business Services than in the Reception/Switchboard section.
Furthermore, the job analysis ascertained that management had increased work load adding responsibilities to meet with operational issues; it is now prerequisite for the incumbent to cover leave for all receptionist and switchboard staff, thereby cutting overtime for reception/switchboard and saving cost to the department. It also transpires from the incumbent’s diary logs

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